Personal Assistant/Departmental Support Officer

Job Description

Are you ready to join a world-class organisation that values collaboration and inclusivity? We are seeking a highly motivated and organised individual to join our team as a Personal Assistant/Department support. This is an exceptional opportunity to contribute to the success of our prestigious university and to support the administrative functions of our department.

Responsibilities:
● Proactively manage the administrative needs of the Executive team, including scheduling meetings, organising travel arrangements, and coordinating and ensuring delivery of meetings and events.
● Proactively assist with the preparation of documents, reports, and presentations, ensuring accuracy and attention to detail.
● Maintain confidential files and records, strictly adhering to data protection regulations.
● Serve as a main contact for both internal and external stakeholders, demonstrating outstanding professionalism and communication abilities.
● Contribute to determining and successfully implementing efficient systems and processes to streamline administrative tasks and enhance departmental productivity.

Requirements:
● A proven track record of providing administrative support in a fast-paced environment.
● Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
● Proficient in using office software, such as Microsoft Office Suite and Google Workspace.
● Strong written and verbal communication skills, with a keen eye for detail.
● A high level of professionalism and the ability to maintain confidentiality.

What sets this opportunity apart is the chance to work within a world-class institution that values collaboration, inclusivity, and the personal development of its employees. At the University of Sheffield, we believe in fostering an environment where everyone's contributions are appreciated and celebrated. As a Personal Assistant/Department support, you will have the opportunity to work closely with a diverse team of professionals, contributing to the success of our department and the university.
You will work in a friendly and collaborative team in the Research, Partnerships and Innovation Department, with a strong sense of citizenship and supporting others. Find out more about the department at: www.sheffield.ac.uk/rpi

We’re one of the best not-for-profit organisations to work for in the UK, with a reward package including:

● 38 days annual leave (including closure days and Bank Holidays), with the possibility to purchase up to ten additional days.
● A commitment to work life balance including flexible working opportunities and hybrid working where possible.
● A highly competitive pension scheme.
● Discounts at participating shops and cinemas, and a cycle to work scheme.
● A commitment to your development, with programmes, learning modules and mentoring schemes.
● A commitment to your wellbeing, with confidential emotional support, support for those going through the menopause, experiencing fertility treatment and having a baby, paid leave for IVF treatment and more.

Further information can be found at https://www.sheffield.ac.uk/jobs/benefits

We build teams of people from different heritages and lifestyles from across the world, whose talent and contributions complement each other to greatest effect. We believe diversity in all its forms delivers greater impact through research, teaching and student experience.

To find out what makes the University of Sheffield a remarkable place to work, watch this short film: www.youtube.com/watch?v=7LblLk18zmo, and follow @sheffielduni and @ShefUniJobs on Twitter for more information.

Apply now by clicking on the Apply button located near the top of your screen.